How to migrate from Gmail to Outlook for Contacts and Calendar symchronisation


You are may already be aware of the decision by Gmail to not support new activations of Exchange Activesync for platforms like iOS, Windows Phone and Belle from 30th January, 2013. This means that you will not be able to synchronise your Google Calendars and Contacts on new devices from that date. Well, except you upgrade to a paid Gmail account. The good news is that Microsoft’s free Outlook email provides ActiveSync support and is supported by all those smartphone platforms that have been left out in the cold by Google. To keep the liberty to keep synchronising your PIM suite (mails, contacts and calendar) on your new smartphones, you can switch from Google to Outlook. Here’s how to:

Moving Email

  1. Sign up for a new account. If you already have a Hotmail address or other Microsoft account, you can upgrade to without changing your email address. Just sign in to Hotmail, click Options, and then click Upgrade to
  2. Go into your Gmail settings to tell Gmail to forward your incoming mail to as it arrives. You can also keep a copy in your Gmail inbox if you want to. alternatively, you can also get Outlook to retrieve mails from your Gmail account. Go to Settings -> More email Settings -> Your Email Accounts -> Add a send-and-receive account

Outlook also includes ways to import Google-based contacts and calendars, which makes the migration much easier.

Moving Contacts

Log into your Gmail account on web, click on the Contacts tab at the top of the page, then “More” – “Export”. Under “Which export format/”, select “Outlook CSV format”. Click the “Export” button to save to your PC.


To import your Gmail contacts into Outlook, navigate to Outlook Options, Customizing Your Contacts, Importing Contacts. Pick the option to import from Gmail and proceed with that option. You will be able to select the exported file saved on your PC to import into Outlook.


Moving Calendars

To import your Google Calendar/s, first export your Google Calendar via Calendar Settings -> Calendars -> Export Calendars. This will create a ZIP file that contains an ICS file for your calendar. Save this to your PC, then extract the ZIP file. In Outlook, proceed to Outlook Calendar and click “Subscribe”. Select “Import from an ICS file” and then choose the ICS file that you extracted. customise as necesarry and click “Import Calendar”.

Setup Your Mobile to Synchronise

Now that you have an Outlook account and your calendar and contacts there, you can setup your mobile devices to synschronise. On Android, set up your email using the generic email client. On every other platform, just go ahead and setup a usual, but wherever the option to use Exchange ActiveSync is presented, be sure to use that.

PS: By the way, if during setup of your Outlook account on your device, you are asked for “Exchange Server”, use this: “”.

That’s it. Now you can enjoy your liberty to switch to any smartphone of your choice whenever Google’s new policy goes into force without having to worry how to keep your email, contacts and calendar synchronised.

Who wants to buy me a beer?

About Moverick
AKA Mister Mobility. Owned over 100 mobiles. Maverick. Techie. Blogger. Entrepreneur. Agony Aunt. Adventurer. Amateur musician. Ladies man. Follow him on Twitter @Mister_Mobility, on LinkedIn at YomiAdegboye, and circle him on Google+. Listen to his music on SoundCloud.

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11 comments for “How to migrate from Gmail to Outlook for Contacts and Calendar symchronisation

  1. December 19, 2012 at 7:40 am

    Nice one. Outlook is my back up email though i hardly ever use it (I’m all Android…Google for now), but great to know there’s an alternative just in case. Thanks.

  2. EyeBeeKay
    December 19, 2012 at 8:25 am

    Impressive pedagogy!

    This should be bookmarked by every smartphone user for reference.

    December 20, 2012 at 9:23 pm

    I feel Google is playing BIG, since the android platform is doing great . It will still come down to MICROSOFT at the end of the day coz most platform still depend on them.

  4. December 21, 2012 at 5:50 pm is simply brilliant! Yahoo! Mail seems a decade behind, in fact, with the incessant login issues on mobile, I have decided to terminate that account. Great tutorial, though.

  5. Noni
    December 21, 2012 at 7:09 pm

    I cheated and did everything through Windows 8 :D

    • December 21, 2012 at 8:07 pm


      I cheated and did everything through Windows 8

      Kindly explain.

  6. December 22, 2012 at 1:05 am

    Great! Just great!

    And as Eye.Bee.Kay mentioned, this page should be bookmarked for reference.

    Thanks for the enlightenment Mr Mo

  7. Noni
    December 22, 2012 at 1:07 am

    Mr Mo it was pretty straightforward.

    In Windows 8, the Mail option allows you to sign into a Gmail account. When signing in, you have the option of synching your Google Contacts and Calendar which I did. When I checked my Mail, Calendar and Contacts from Google had all synched with the Windows 8 apps/Live Tiles.

    • December 22, 2012 at 7:46 am


      Cheat :-p. So unfair!

  8. December 22, 2012 at 1:11 am

    *bookmarking this page…… *

  9. Noni
    December 23, 2012 at 12:41 pm

    Mr Mo, as you are jealousing me, my Windows 8 Calendar app synched from my Google Calendar has reminded me I have something scheduled to do :D

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